PHOTOGRAPHY PRIVACY POLICY

Privacy Policy: Event Photo Galleries

Last Updated: April 2026

Tri-ActiV8 Pty Ltd (“we”, “us”, or “our”) is committed to protecting your privacy. This policy explains how we collect, use, and manage your personal information in relation to our event photo galleries.

1. Information We Collect

When you participate in an event or purchase photos, we may collect:

  • Identifiable Images: Photographs taken during the event which may include your face and athlete bib number.

  • Contact Information: Name, email address, and billing details provided during the checkout process.

  • Metadata: Information such as the time and location the photo was taken.

2. How We Use Your Information

We use the collected information to:

  • Provide a searchable gallery for participants to locate and purchase their photos.

  • Deliver digital files and tax invoices to purchasers.

  • Promote future Tri-ActiV8 events (only where specific consent or event waivers allow).

  • Improve our event photography services and athlete experience.

3. Public Nature of Galleries

Please be aware that our event galleries are generally publicly accessible or accessible to all event participants.

  • Searchability: Photos may be indexed by bib number or time-stamp.

  • Facial Recognition: If we utilise facial recognition software to help you find your photos, your uploaded "selfie" is used solely for the search session and is not stored permanently or sold to third parties.

4. Disclosure of Personal Information

We do not sell your personal data. We may share your information with:

  • Platform Providers: Digital gallery hosts (e.g., Squarespace, Pixieset, or specialized sports photo platforms) to facilitate hosting and sales.

  • Payment Processors: Secure third-party gateways to process financial transactions.

  • Legal Requirements: Where required by Australian law or to protect our legal rights.

5. Your Rights: Access and Removal

Under the Privacy Act 1988, you have the right to access the personal information we hold about you.

  • Photo Removal: If you wish for a specific image of yourself to be removed from a public gallery for privacy or safety reasons, please contact us at info@tri-activ8.com.au with the image link or bib number. We will process these requests promptly.

  • Data Correction: If your contact details are incorrect in our system, please notify us to update them.

6. Data Security

We take reasonable steps to protect your personal information from unauthorized access, loss, or misuse. Payment information is encrypted and handled by PCI-compliant service providers.

7. Changes to This Policy

We may update this policy from time to time to reflect changes in technology or legal requirements. Updated versions will be posted on our website.

8. Contact Us

For any privacy-related inquiries or to lodge a complaint, please contact: Privacy Officer Tri-ActiV8 Pty Ltd, info@tri-activ8.com.au